Work Hub

How the Work Hub works

And what belongs in each area. Close this any time — click outside or press Esc.

The four tabs

Active — everything open, plus events, leave and holidays coming up. Your default view. The calendar sits beside it.
Roadshow — every event from the Spectrum Health Calendar sheet, next one badged NEXT UP. Read-only here: to change a date or add an event, edit the Schedule tab of the sheet and reload.
Backlog — ideas and builds you're not working on yet. Promote one when you start it.
Archive — everything completed, with a done-per-day calendar and the daily/weekly recap.

The calendar

Single click a day filters the list to that day. Click again to clear.
Double click a day adds something to it. You get four types:

Task — normal work with an area, priority and status.
Event / note — a meeting, a deadline, anything that takes a slot in the day. Purple.
Leave — days you're off. Greys the day out.
Holiday — a sudden public holiday the built-in list doesn't have (a state holiday, a declared day off). Renders exactly like the gazetted ones.

Leave and holidays push PER dates. A post-event report is normally due 3 working days after the event, skipping weekends and public holidays. Your leave and any holiday you add now count too, so a PER never lands on a day you're not there.

Colours: our own roadshows are yellow, partner-run events are blue, past events go muted. Tasks take their area colour.
The amber “check tasks on” banner warns when you have open tasks due on a day you also have a roadshow or an event. It ignores partner-run days, leave and holidays. Dismiss a day and it stays dismissed.

Post-event reports (PER)

A PER: task is created automatically for every roadshow and event, due 3 working days after it ends, filed under Roadshow. A report you write from scratch goes under Reports/Analysis instead.
Partner-run events don't get one — you're not writing the report for those.
If you delete a PER, it stays deleted. It won't reappear on the next reload.

Saving and sync

The pill top right shows the state: Synced means everything is up in Drive, Unsynced means a save is queued, Offline means it saved locally and will go up when you're back. Click the pill to force a reload from the cloud.
Export downloads a JSON backup of everything. Import loads one back in. A backup is also written to Drive automatically every day.

Useful fields people forget

Repeats — tick a task done and the next one is created for you. Weekly adds 7 days, monthly adds 30 days (not the same date next month).
Waiting on — someone owes you before you can move. Hand to — you've passed it on and are tracking it.
Reference link — paste the Drive file, sheet or brief so you're not hunting for it later.

What goes in which area

Social mediaGetting posts out. Scheduling, captions going live, stories, community replies, the posting calendar. The doing of social.

ContentThe writing, before it becomes a post. SEO articles, product page copy, email and EDM copy, brochure and packaging copy, scripts.

RoadshowRunning our own roadshows: booking, manpower, setup, stock, screening devices, day-of ops. Events pulled from the Calendar sheet sit here, and so do the auto-created PER: tasks.

Partner ProgrammesCampaigns where an outside party owns the event and we supply product, people or screening. Merck TSH, partner-run pharmacy events, co-branded activations.

KOL/KOCInfluencer and creator work: sourcing, briefs, seeding, negotiation, content approval, payment chasing.

Reports/AnalysisThe analysis you sit down and write. Merck TSH clinic reports, roadshow performance reviews, sales and screening analysis, results decks. Not the auto-created PER tasks — those stay under Roadshow.

OperationsMaking things happen off-camera. Liaising with expo organisers, blogpost PICs and other outside contacts; venue and vendor coordination; stock and device logistics; procurement; HR and admin; internal process.

ShopeeThe Shopee storefront specifically: listings, campaigns, vouchers, Seller Centre admin, Shopee-only creative.

ClaudeClaude itself: skills, memory files, prompts, plugins, preferences, session setup.

Tools & BuildsThe tools you build and maintain: this Work Hub, Roadshow Dashboard, Registration Form, Report Generator, Insights, the Apps Script backends, QR generator. Roadshow tools updates go here, not under Roadshow.

Team/DiscussThings to raise with CJ, Giselle, Penny or the wider team. Monday meeting prep, handovers, decisions needing sign-off.

OthersGenuinely doesn't fit. If this fills up, an area is missing — worth adding one.

When two areas both fit, use these:

• Before and during → Roadshow or Partner Programmes. Analysis you write yourself → Reports/Analysis. Booking the venue is Roadshow, and so is the PER that appears on its own. A performance review deck or a Merck TSH clinic report is Reports/Analysis.

• Words → Content. Published post → Social media. Drafting the caption is Content; scheduling and posting it is Social media.

• Anything you're building or fixing → Tools & Builds, even when it's a roadshow tool.

• Talking to an outside party → Operations, unless it's a creator (KOL/KOC) or a whole partner campaign (Partner Programmes).